Church Council October 22 at 5:00 p.m. in the Fellowship Hall

The following members are Church Board nominees for Elders and Trustees: Elders – Beth Byrd, Denise Hunt, Erin Key, Jenny Macemore, Michael Bybee, Valerie Crane. Trustees – Barbara McManus, Charles Greenwood, David Tickle, Greg Mulholland, Preston Corbett, Travis Cox.

Below are the Amendments to be voted on at Church Council:

Link to Congregational Council Table Packet is HERE

ARTICLE V. AMENDMENTS

(As is)

Any amendment to the Rules and Regulations must be made in writing and submitted to the church pastor at least two weeks prior to the Congregational Council meeting.

Amendments must pass by a two-thirds majority of all votes cast. Amendments must be published to the congregation.

No proposed Amendments shall conflict with the Book of Order of the Moravian Church, or by any legislation adopted by Provincial Synod or the Southern Province of the Moravian Church in America.

 

ARTICLE V. AMENDMENTS

 (Amended)

Any proposed amendment to the Rules and Regulations must be made in writing and submitted to the church pastor church’s pastor or acting / interim pastor. Such amendment shall be presented in its final form as it is to be presented to the congregation. Such amendment shall be submitted at least two weeks prior to the Congregational Council meeting.

Amendments must pass by a two-thirds majority of all votes cast.

Amendments must be published to the congregation by, including, but not limited to, the following methods:

• The proposed amendment(s) shall be announced on no less than two separate occasions of public worship,
• The proposed amendment(s) shall be published in the church’s newsletter,
• The proposed amendment(s) shall be published on the church’s website, and
• The proposed amendment(s) shall be published no less than on two separate occasions via email and / or other electronic means to all church members on the church’s email distribution list.

No proposed Amendments shall conflict with the Book of Order of the Moravian Church, or by any legislation adopted by Provincial Synod or the Southern Province of the Moravian Church in America.

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Amendments to Article IV Executive Boards

(As is)

ARTICLE IV. EXECUTIVE BOARDS

Section 1. General:

1. The Congregational Council of New Philadelphia Moravian Church shall elect two executive boards, the Board of Elders and the Board of Trustees, which are charged with the management of the affairs of the congregation.
   1. The Board of Trustees shall consist of twelve Communicant Members and a Youth Representative under the age of 18 appointed by the Board of Trustees from the Middle or Senior High
   2. The Board of Elders shall consist of eleven Communicant Members, all pastors serving under call, and a Youth Representative under the age of 18 appointed by the Board of Elders from the Middle or Senior High Youth. All pastors have voice and
   3. No member shall be nominated, elected, or appointed to the office of Elder or Trustee if a member of his or her immediate family (husband, wife, son, daughter, mother, father, brother, sister, mother-in-law, father-in-law, daughter-in-law, son-in-law) is serving or is nominated as a member of the Elders or

1. Lay members shall serve for three years.

 

(Amended)

 ARTICLE IV. EXECUTIVE BOARDS

Section 1. General:

1. The Congregational Council of New Philadelphia Moravian Church shall elect two executive boards, the Board of Elders and the Board of Trustees, which are charged with the management of the affairs of the congregation.
2. The Board of Trustees shall consist of twelve communicant members and, at the discretion of the Board of Trustees, a Communicant Youth Representative under the age of 18 can be appointed by the Board of Trustees from the Senior High Youth.
3. The Board of Elders shall consist of eleven Communicant Members, all pastors serving under call, and at the discretion of the Board of Elders, a Communicant Youth Representative under the age of 18 can be appointed by the Board of Elders from the Senior High Youth. All pastors have voice and vote.
4. No member shall be nominated, elected, or appointed to the office of serve on the board of Elders or Trustees if a member of his or her family (husband, wife, son, daughter, mother, father, brother, sister, mother-in-law, father-in-law, daughter-in-law, son-in-law) is serving or is nominated as a member of the Elders or A Youth Representative has limited voting powers as defined below. Because of these limitations, an individual may serve as a Youth Representative regardless of whether a family member is serving or is nominated as a member of the Elders or Trustees.

C. Lay members shall serve for three years. Youth representatives shall serve for one year unless reappointed.

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Rules and Regulations of New Philadelphia Moravian Church Amendment

For congregational Council on Sunday October 22, 2023

Article IV, Section 4. Joint Board:

Add N:

The Joint Board shall establish a Preschool Committee, which shall be responsible for the oversight/management of the Preschool.

1. The Preschool Committee shall consist of seven members, two appointed from the Board of Elders, two appointed from the Board of Trustees, two communicant members from the congregation at large appointed by the pastor, and the director of the preschool. The members appointed by the Board of Elders and Board of Trustees should serve two year term limits. Communicant members at large should serve for a maximum of three consecutive years.  Any member who served on the Preschool Committee may be reappointed after 2 years.
2. The Preschool Committee shall elect a chairperson. The Preschool Director is not eligible to serve as the Chairperson. The committee is required to meet every two months (September, November, January, March, May or as frequently as needed) and submit meeting minutes and financial reports to the Board of Elders and the Board of Trustees after each meeting.
3. The Preschool director reports to the Preschool Committee
4. Hiring or dismissing Preschool teachers is the responsibility of the Preschool director
5. Recommendations for hiring or dismissing the director, is the responsibility of the Preschool Committee in consultation with the Staff Resource Committee and Joint Boards. The ultimate responsibility rest with the Joint Boards. 
6. The Preschool Committee must conduct an annual financial audit as defined by the Preschool Committee and report such findings to the Board of Trustees.
7. The Preschool director shall attend staff meetings at the request of the head of staff.